Ditch the spreadsheet. Conquer the conference.
Your firm sends 5–10 lawyers to IBA and events like it — and BD spends hundreds of hours wrangling outreach, reschedules, agendas, and follow-up across Excel and email. Conference Delegation Planner runs the whole lifecycle in one workspace.
- EU-hosted
- Tenant-isolated
- Free while in early access
The whole delegation lives in one workspace
Not five tools and a spreadsheet holding them together. One per-conference workspace carries the delegation from first email to the report you hand leadership.
- 1
Outreach
Templated emails from your own inbox. A pipeline tracks every reply — and warns when a colleague already has the firm.
- 2
Schedule
Confirmed meetings with the firm room as a bookable resource, plus travel-time conflict checks the moment you place them.
- 3
Conference week
Each lawyer's mobile day view — travel times, briefing packs, and one-tap “met / didn't happen” with a quick note.
- 4
Thank-you emails
Assign who sends which thank-you email; the email opens pre-filled with the notes captured in that meeting.
- 5
Report
Planned vs. held, response rates, per-lawyer activity, thank-you completion — exported for firm leadership.
Catch the conflict before the day, not on it
The firm meeting room is a bookable resource, so two meetings never land in the same slot. And the moment you place a meeting, travel time to the one before it is checked against reality.
- Room double-booking is blocked outright
- Travel-time-infeasible back-to-backs are flagged, not silently allowed
- Decline an externally-confirmed meeting and it's flagged at-risk for reassignment
Every lawyer's day, in their pocket
A mobile-first day view that tolerates a packed venue's connectivity. Each meeting shows travel time to the next, the briefing pack, and a one-tap way to log what actually happened.
- Travel time between every meeting, from each lawyer's own hotel
- Briefing packs — counterparty bios, photos, recent firm news
- One-tap “met / didn't happen”, with a nudge if a note is missing
The report that renews next year's budget
When the conference ends, the numbers are already there. Meetings planned versus held, outreach response rate, per-lawyer activity, thank-you completion — exported as the artifact BD hands leadership.
- No reconciliation session — one-tap logging keeps it current
- Per-lawyer and firm-wide views in one place
- Exported as a management report, no rework in PowerPoint
As discreet as your firm is
Client confidentiality is your business. Keeping your plans, contacts, and notes private is ours.
Other firms never see your work
Your workspaces, contacts, and notes are completely walled off from every other firm on the platform. There is nothing to configure and nothing to get wrong — it simply cannot happen.
Your data stays in Europe
Everything is stored on servers in the EU, in line with GDPR. Built for European firms that handle personal details of clients, contacts, and colleagues.
We never touch your email
Every email is written and sent from your own mail program, just like today. The app only prepares the draft — it never reads, sends, or stores your correspondence.
Watch the two-minute walkthrough
A guided tour of a full delegation — outreach, scheduling, conference week, and the report — start to finish.
One plan. Free while we build with our first firms.
Sign up, invite your delegation members, and start planning in minutes.
Early access
Freewhile we're in early access
- Unlimited conferences and delegation members
- Outreach pipeline with chase reminders
- Lawyer day views with travel times, offline-ready
- Briefing packs and printable agendas
- Thank-you coordination and delegation stats
No credit card required — create your account and get started today.
Why free?
We're in early access and building with our first law firms. There is no credit card and your data is never sold. If we ever introduce pricing, you'll get advance notice — and nothing switches to a paid plan without your explicit opt-in.
Frequently Asked Questions
What is Conference Delegation Planner?
A workspace where a law firm's business development team runs an entire conference delegation: templated outreach with a live pipeline board, each lawyer's meeting schedule with travel times, briefing packs for every meeting, thank-you coordination afterwards, and a stats page that shows what the delegation produced.
Who is it for?
Law firms that send delegations of five to ten lawyers to large legal conferences such as IBA — specifically the BD professionals who today coordinate hundreds of hours of outreach, scheduling, and follow-up across Excel and email.
Why is it free?
We are in early access and want feedback from real BD teams more than revenue. There is no credit card, your data is never sold, you will get advance notice before any pricing is introduced, and nothing converts to a paid plan without your explicit opt-in.
Does the app send emails or read our inbox?
No. Outreach opens a pre-filled template in your own email client and is sent by you, from your address. The platform never sends email to your contacts on your behalf and never reads your mailbox — you log replies on the pipeline board yourself.
How is our data protected?
Every firm's workspace is strictly isolated: your targets, notes, and meeting data are never visible to another tenant, and row-level security enforces that in the database itself. Data is hosted in the EU (Frankfurt) in line with GDPR, and it is never sold or shared.
What happens if the product moves to paid plans?
You will be told well in advance, your team will never be silently converted — a paid plan requires your explicit opt-in — and your data remains yours either way.